Notice Inviting Sealed Bids

NOTICE IS GIVEN that sealed bids will be received by the Phelan Piñon Hills Community Services District (District), at its office located at 4176 Warbler Road Phelan, California, until Thursday, October 9, 2025, 3:00 p.m., for furnishing the work described in the contract documents.  Bids will then and there be publicly opened and read aloud.  Bids received after the time announced for the opening will not be considered.  The contract documents may be examined at the office of the District.

The work will include a new 14,034 SF Civic Center building, which will include a 3,592 SF Community Emergency Response Center (EOC).  This facility, located within the new Civic Center, will be located at the intersection of Warbler Road and Sheep Creek Road, Phelan, California.  This Project will be funded in part using federal funds from the Department of Homeland Security, Federal Emergency Management Agency, Fiscal Year 2023 Emergency Operations Center (EOC) Grant, administered by the California Office of Emergency Services.  Bidders are advised that the successful Bidder shall comply with all County of San Bernardino and grant funding agency requirements.

A non-mandatory pre-bid meeting will be held at the date and time stated in Article 15 of the Instructions to Bidders.

Each bid must conform and be responsive to all pertinent Bidding and Contract Documents.  Copies of the Contract Documents are on file and open for public inspection at Phelan Piñon Hills Community Service District at 4176 Warbler Rd., Phelan, CA 92371.

Prospective Bidders (Contractors and Subcontractors) may obtain electronic bid documents upon completion of the bidder registration process through A&I Reprographics, Inc.  Bid documents are available from A&I Reprographics by logging on to: www.aandiplanroom.com or by calling 909-514-0704 or by email: bid@aandirepro.com.  There is a non-refundable fee for obtaining a printed set of documents.  A digital download of the documents is available at no cost upon completing bidder registration with A&I Reprographics.  Any changes via addenda will be available on the A&I Reprographics site at www.aandiplanroom.com.

Printed bid documents can be purchased from A&I Reprographics, Inc. for a non-refundable print fee plus a non-refundable shipping fee (costs vary by location).

Bidders are asked to register with A&I Reprographics, Inc. no later than three (3) days before bid opening.

All registered plan holders with A&I Reprographics, Inc. will receive automatic notification of project addenda and other pertinent information.

The District may reject bids and waive irregularities or informalities in any of the bids.  Each bid shall be submitted only on the prescribed bid form included with the contract documents.

The successful bidder is required to possess a valid Class B contractor's license (minimum).

Bidders' attention is directed to Part I Essential Requirements for Qualification as it relates to Bidder qualifications.  Bidders must submit the "QUALIFICATIONS OF SUCCESSFUL BIDDER" form to the District with the Bid.

The successful bidder is required to pay prevailing wages as determined by the Division of Industrial Relations.  A copy of the Division's wage determinations is available for inspection at the District's office.  In all respects, the successful bidder shall comply with requirements of law pertaining to public work contracts.

Project Overview

The Phelan Piñon Hills Community Services District (PPHCSD) has applied for federal grant funds to construct a new Emergency Operations Center (EOC).  The Federal Emergency Management Agency (FEMA) administers these funds in conjunction with the California Office of Emergency Services (Cal OES).  The EOC is intended to benefit the local community and the resilience of the State.

This will be the first and only EOC in the community which can be utilized by multiple agencies, including the County Sheriff's Department, CalFire, County Fire Department, CERT, local school districts, and State and Federal entities.  The facility will also be utilized by PPHCSD which oversees the community's potable water system that delivers safe drinking water and fire suppression water throughout the service area.

This project is important for the communities of Phelan and Pinon Hills who are in a high-risk wildfire zone, and are frequently without power due to Southern California Edison's Public Safety Power Shutdown program.  In addition, portions of the community reside in FEMA flood hazard zones.  The entire community is also situated in a very highly seismically active area, along the San Andreas Fault which is approximately 5 miles to the southwest of the area in the San Bernardino mountain range.

Project Location

The EOC will be located at 9535 Sheep Creek Road, Phelan, CA within the new PPHCSD Civic Center building.  Sheep Creek Road leads to CA-138 to the south and CA-18 to the north. The EOC will be centrally located to the community and nearby to both the fire department and police.